Accounts & Admin. Officer

• Handling all payments and utilization of funds releases without lapse of funds.
• Overall in charge of maintenance of accounting system/software and supervised posting of transactions in accounting system.
• Timely preparation & submission of annual budget request for releases of funds
• Coordination with Auditors for Annual Audit
• Preparation and consolidation of Audit para’s replies, if needed.
• Ensured timely preparation of annual accounts for submission to auditors
• Timely and accurate preparation of payroll and payments to all employees.
• Calculation, deduction, deposit and preparation of employees tax statements.
• Liaison and timely reporting to NBP and the client for release of Funds & Accounts Reconciliations.
• Preparation / consolidation of expenditure reports
• Supervision of project staff regarding Accounts related activities.
• Organizing and managing schedules and calendars for staff, managers, and senior-level officers
• Receiving and processing communication channels, including email, phone, and physical mail.
• Assisting human resources department with payroll and personnel databases
• Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed
• Creating administration related reports and memos for managers and senior-level officers as needed
• Offer assistance in organizing events, including ordering materials and requisitioning meeting spaces
• Coordinating to ensure the safety and security of office premises
• Coordination for the organization of meetings/events/workshops/tenders
• Maintaining staff related records and attendance
• Any other task assigned by the Management.